The annual report allows CEPH to monitor significant changes and ongoing compliance in each school or program between on-site visits. The US Department of Education requires all recognized accreditors, including CEPH, to monitor specific issues on an annual basis.
The deadline for submission is posted on the CEPH website. You can always expect a due date in early December.
No. Annual reports are not public documents. Only final self-studies and final accreditation reports are public information.
The dean, program director, or designated leader is always notified about the need to submit an annual report. You may provide up to two additional contacts in the annual report form, and those individuals will also be notified in subsequent years.
Collaborative schools and programs must submit a single annual report that accurately portrays all components of the school or program.
No! Accredited schools and programs that are ASPPH members must complete the CEPH annual report in addition to ASPPH’s questionnaire; it contains data requests that CEPH must collect in a specific format to ensure CEPH’s continued compliance with USDE regulations. The ASPPH report is a not a substitute for the CEPH annual report.
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Accredited schools and programs that are ASPPH members must complete the CEPH annual report in addition to ASPPH’s questionnaire; it contains data requests that CEPH must collect in a specific format to ensure CEPH’s continued compliance with USDE regulations. The ASPPH report is a not a substitute for the CEPH annual report.
Accredited schools and programs preparing a re-accreditation self-study must submit an annual report.
Applicants preparing for an initial accreditation review are not required to submit an annual report.
Schools and programs in any stage of the reaccreditation process must submit an annual report.
The single exception is for schools and programs that had initial accreditation decisions (not re-accreditation decisions) in the spring or fall of the calendar year. These schools and programs are not required to submit an annual report in December of the same year in which they received an initial accreditation decision. They must submit an annual report in all subsequent years.
Yes. The deadline for the submission of an interim report has no bearing on the expectation that a school or program submit an annual report.
The annual report does NOT serve as a substitute for providing the Council with prior notice of substantive changes, when required. If your school or program undertakes one or more substantive changes, they should be submitted through CEPH’s Substantive Change Form for SPH/PHP and Substantive Change form for SBP.
The best approach is to be proactive. If there is an upcoming change that might impact compliance, contact staff for direction beforehand. Don’t wait for the annual report!
Report on the most recently completed academic year. The 2023 annual report, for example, should cover the 2022-23 academic year (i.e., fall 2022 and spring 2023. Do NOT report on fall 2023 except for current faculty resources.
The CEPH annual report collects the headcount of newly matriculated students who entered within the reporting year.
There is no specific template that you should be using to upload your budget spreadsheet. Each school/program has different budget management and incorporates different line items. Simply upload the budget that you use in your school/program and that will suffice.
You may make an estimation based upon the larger budget and the amount of resources and time your program uses. Upload this approximation as a spreadsheet.
You should only report on significant changes that may impact student learning or other areas of compliance with the Accreditation Criteria. Responses should be brief and direct. Specific information about computer purchases, field placement contracts, etc. is not necessary.
Graduation data for each degree conferred should pertain to the most recent cohort that has reached the maximum allowable time to graduate. For example, if students have up to five years to graduate, you will report only on the 2018-2019 cohort in the 2023 annual report, since they reached the five-year graduation mark in 2022-23—the reporting year for the annual report.
Present all graduation data by degree, rather than by concentration. For more information about tracking and reporting graduation rates, see CEPH's Graduation Rates FAQ.
Placement data for each degree conferred pertain to the most recent cohort of graduates who have had 12 months to secure employment or continuing education. In the 2023 report, for example, you should report on those who graduated in the 2021-22 academic year, since they reached the 12-month post-graduation mark in 2022-23—the reporting year for the annual report.
Present all post-graduation outcome data by degree, rather than by concentration. For more information about tracking and reporting post-graduation outcomes, see CEPH's Post-Graduate Outcomes FAQ.
Only complete the appropriate rows for your school or program, and leave the others blank. In the explanation text box that will appear, include a simple note that explains that the degree program does not have any graduates yet.
For more information, see CEPH's Graduation Rates FAQ and Post-Graduate Outcomes FAQ.
Pick one category; no one should be double counted. For more information about tracking and reporting post-graduation outcomes, see CEPH's Post-Graduate Outcomes FAQ.
You may count these individuals as employed for purposes of reporting. For more information about tracking and reporting post-graduation outcomes, see CEPH's Post-Graduate Outcomes FAQ.
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You can access and update your report as often as you like until the official deadline in early December.
The Council will review the annual reports at the first meeting for which space is available on the agenda – either winter (usually late February or March) or spring (usually June). Following its review, the Council will send a letter to each school and program confirming receipt of the annual report and, if applicable, identifying any potential concerns. Based on its review, the Council may request an interim report or additional information. A follow-up consultation visit, abbreviated review, or full accreditation review may also be required in special circumstances.